Tietosuojaseloste


EMPORE Privacy policy

We Respect Your Privacy

Empore Oy (hereinafter “Empore”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information. We provide professional recruiting and headhunting services using digital interaction and mobile technology (“Services”). Any terms not defined in this Privacy Policy shall be given the meaning determined in the Empore Terms of Use.

This Privacy Policy statement explains our privacy policies and how you can influence processing of your personal data:

    • We process both data you provide and data we gather by analyzing the usage of our services.
    • We use your personal data to provide our Services and to improve user experience. We also process your personal data to communicate with you and to provide marketing that you could find interesting.
    • We use third party service providers and share your personal data to specific third parties that are committed to comply with the applicable data protection laws.
    • You can influence how we process your personal data and make choices about how we collect, use, and share your personal data.

By visiting and using our website and/or mobile application, you also accept this Privacy Policy statement. If you do not accept these conditions, please stop using this website or mobile application. These privacy policy principles are applied to this website and mobile application.

Our Services may contain links to websites owned by third parties. If you click on these links, you will be taken away from our website and Services. We do not monitor websites owned by third parties or their privacy policies, that may differ from ours.

Table of Contents

  1. Data Controller
  2. Contact Us
  3. Where do we collect your Personal Data?
  4. What Kind of Personal Data do We Collect?
    1. Registration data
      1. Mandatory data
      2. Voluntary data
    2. Visibility of data and personal information
  1. Why Do we process your personal Data?
  1. What Is The Legal Basis For The Processing?
    1. Contract
    2. Legitimate Interest
    3. Consent
  2. How We Share Your Personal Data to third parties?
    1. If Required under Applicable Laws
    2. Possible employers
    3. Third-Party Service Providers (Data Processors)
  3. Do We Transfer Your Personal Data Outside of the EU and the EEA?
  4. How Long Do We Store your Personal Data?
  5. YOUR RIGHTS: HOW TO ACCESS, UPDATE AND MANAGE YOUR INFORMATION?
    1. Right to Access Your Data
    2. Editing and deleting data
    3. Right to Erasure
    1. Right to Restriction of Processing
    2. Right to Data Portability
    3. Right to Object Processing
    4. The right to lodge a complaint to the supervisory authority
  1. Cookies and other tracking technologies
    1. Cookies
    2. Google Analytics
    3. Social Media facilities
  2. Secure collecting and storing of personal information
  3. Accuracy of information gathered
  4. Alterations to this privacy policy statement
  1. Data Controller

Empore Oy (Business ID: 2168862-5)

  1. Contact Us

You can contact us by sending email to info@empore.fi or by sending mail to Itämerenkatu 5, 00180 Helsinki.

  1. Where do we collect your Personal Data?

In order to provide you with functioning Services and the best possible user experience, we need to request your personal data when you register yourself as a user of the service. This is why we collect and process your personal information from you.

We collect and process personal data when you use the Services. Such data includes technical data and usage data.  

  1. What Kind of Personal Data do We Collect? 
    1. Registration data

In order for the Services to function, we need to collect and process certain elements of your personal data in the course of the registration process. This consists of the following data:

  • Username (your email address)
  • Password

Your email address will only be visible to employers or recruiters with your consent, when you have accepted our privacy policy and registered a profile to our service.

      1. Mandatory data

In accordance to be able to use the Service, you will need to fill out certain mandatory fields in the course of creating a profile:

  • First name and last name
  • Telephone number
  • Address
  • Date of birth
  • E-mail address

The mandatory data will only be visible to employers or recruiters with your consent, when you have accepted our privacy policy and registered a profile to our service.

      1. Voluntary data

In order for the Services to function properly, you are recommended to provide more voluntary information. When providing this information in the Profile Edit section, you will become visible in searches for the virtual headhunter and recruiter. The virtual headhunter is the search engine of Empore, which conducts searches on behalf of recruiters using the Service.

The voluntary data will be visible to recruiters, but only with your consent, by accepting our privacy policy. You can review the visibility of voluntary data in your profile on the profile editing page. The voluntary data consists of topics such as:

  • Profile image and/or video
  • Education
  • Work history
  • Skills and expertise
  • General interests
  • Career and job wishes
  • Introduction
    1. Visibility of data and personal information

None of the data and/or information provided is visible to other professionals using Empore services. Only employers and recruiters may have the access to your Mandatory and/or Voluntary data, and in this case too, only with your consent by accepting our privacy policy and registering a profile to our service. Empore gives you complete control over your own privacy at all times.

  1. Why Do we process your personal Data? 

We process your personal data for the following purposes:

  • Maintaining and managing customer relations
  • Ensuring service functionality
  • Processing orders
  • Data analysis
  • User experience improvement
  • Customer marketing and communication
  • Market research, opinion polls and other surveys
  • Control and elimination of overlapping data
  1. What Is The Legal Basis For The Processing?
    1. Contract

We process your personal data for the performance of the contract between you and us when you have agreed to the Empore Terms of Use and have begun to use our Services by creating a profile.

In addition, we process your personal data in order to take steps at your request prior to entering into contract defined above.

    1. Legitimate Interest

Part of our processing is necessary for the purposes of our legitimate interest. Our legitimate interests allow us to process your data for other reasons than merely for the performance of the contract between us and you. We may for example develop, monitor and analyze Services as well as send communication and marketing for you based on our legitimate interest.

You may contact us if you consider that your interests or fundamental rights and freedoms override our legitimate interest and require protection of your personal data.  

    1. Consent

We process personal data on the basis of your consent when you consent to receiving electronic direct marketing from us or when you consent to the use of cookies and other tracking technologies. 

You will always have the right to withdraw your consent at any time by contacting our contact person or by clicking the respective link provided in our marketing messages. Such withdrawal does not, however, affect the lawfulness of processing based on consent before the withdrawal.  

  1. How We Share Your Personal Data to third parties?
    1. If Required under Applicable Laws

Personal data may be disclosed to third parties if required under any applicable law or regulation or order by competent authorities, or in order to enforce the Terms and to investigate possible infringing use of the Services.

    1. Possible employers

We disclose the details of your reservation to the relevant employers searching for suitable candidates. If an employer is willing to contact you and continue the recruiting process, the employer shall process your personal data as data controller in accordance with their own privacy policies. 

    1. Third-Party Service Providers (Data Processors)

We share your personal data with third-party companies to perform services on our behalf, such as analytics and marketing services, hosting services and other IT related support. Such service providers are data processors processing your personal data on our behalf and in accordance with our instructions. 

We contractually require these third-party service providers to maintain the confidentiality of the information we share with them, and we contractually require them to comply with applicable data protection laws as well as to not use your personal data for anything other than to provide services on our behalf.

  1. Do We Transfer Your Personal Data Outside of the EU and the EEA?

We do not use service providers and servers located in various countries around the world but in the future, we might have to. Therefore we or our service providers might transfer your personal data outside the country where you use Services, including to countries outside the EU and EEA that do not have laws providing specific protection for personal data or that have different legal rules on data protection. 

We ensure that a legal basis for such a transfer exists and that adequate protection for the personal data is provided as required by applicable law. We use standard contractual clauses approved by the European Commission and require that the receiving party uses appropriate technical and organizational information security measures. We also cooperate only with companies that have committed to Privacy Shield.

  1. How Long Do We Store your Personal Data?

We will not retain your personal data for longer than is necessary for the defined purpose of the processing of personal data or for legal requirements. Personal data is kept for the time necessary to provide the service requested by you.

We retain your profile data for two (2) years after you have removed your profile from the Services. We retain your usage data and other data collected with the help of cookies or other tracking technologies for one (1) year after the collection of such data.

If you have given your consent to electronic marketing, we will process your personal data and send you marketing until you withdraw your consent.

  1. YOUR RIGHTS: HOW TO ACCESS, UPDATE AND MANAGE YOUR INFORMATION?

You have a right to access, update and manage your own personal data under the applicable data protection laws. If you wish to exercise any of the rights defined below in this section 2, please call or send an email request thereof to us. 

We may ask you to provide further information in order to identify you. 

If you want to review, delete, or change the personal data processed by an employer, please contact the relevant employer directly. 

    1. Right to Access Your Data 

You are entitled to obtain confirmation on whether or not we process personal data about you. You may also have information on our means of processing as well as a copy of the personal data undergoing processing. We may charge a reasonable fee based on our administrative costs if you request further copies. 

    1. Editing and deleting data

You can revoke Voluntary Data from your profile at any time by deleting the data in question from your profile in the edit mode.

    1. Right to Erasure 

In addition to your right to delete your personal data from your profile, if you no longer want us to actively process your personal data in other means, you can have us delete your personal data if:

  1. your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed defined in section 5;
  2. you withdraw your consent as defined in section 6.3;
  3. (iii)you object to the processing and there are no overriding legitimate grounds for the processing;
  4. (iv)the personal data have been unlawfully processed; or
  5. the personal data must be erased for compliance with a legal obligation in applicable law.
    1. Right to Restriction of Processing

You have the right to obtain from us restriction of processing where one of the following applies:

  1. the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the deletion of the personal data and request the restriction of their use instead;
  3. we no longer need the personal data for the purposes of the processing, but you require that we store your data for the establishment, exercise or defence of legal claims; or
  4. you have objected to processing pursuant and the verification whether our legitimate grounds override your rights and freedoms.
    1. Right to Data Portability

You have the right to receive the personal data concerning you which you have provided to us (for example by creating the profile or submitting your email address for direct marketing purposes) in a structured, commonly used and machine-readable format. You have the right to have the data transmitted to another controller if:

  1. the processing is based on consent or on a contract; and
  2. (ii)the processing is carried out by automated means. 
    1. Right to Object Processing

You have the right to object at any time processing of your personal data, which is based on legitimate interest defined here, including profiling on grounds relating to your particular situation.

We shall no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms. 

You have always the right to object direct marketing and processing of personal data for such purposes.

    1. The right to lodge a complaint to the supervisory authority 

In case you suspect a breach of data protection legislation in processing of your personal data and the matter is not solved amicably between you and us by negotiating, you may contact the competent supervisory authority to lodge a complaint. 

The supervisory authority you may lodge a complaint with is the authority of the Member State of your habitual residence, place of work or place of alleged infringement. 

  1. Cookies and other tracking technologies
    1. Cookies

In addition to the information you provide us, we may collect information about you using automatic data collection tools when you visit our Services. These types of automatic data collection tools are cookies and other commonly used data collection tools.

Cookies can be used to gather information about which site directed you to our website, what websites you have browsed and when, what browser you use, what screen resolution you use and operating system, and the IP address for your computer, i.e. from which internet address your information is sent and where the information is received.

Using these cookies, the number of visitors to the service can be monitored by us and our partners, and the Services can be analyzed and improved to better serve our visitors.

Furthermore, our partners may use cookies for gathering information about your browsing of this and other websites for the purpose of targeted advertising. The information gathered using cookies may be used for producing targeted advertisements based on the visitor’s interests. When cookies are used for targeted advertising, the visitor may be identified with help of additional information.

You can prevent the use of cookies by changing the browser settings disallowing the saving of cookies. Preventing the use of cookies can affect the proper functioning of the Services.

    1. Google Analytics

We use Google Analytics, a web-analysis service provided by Google Inc. (“Google”). Google Analytics deploys methods that enable us to analyze how you use our Website. Google utilizes the personal data collected to track and examine the use of our Website and Services to share them with other Google services.

Google may use the personal data collected to contextualize and personalize the ads of its own advertising network. The information generated on your use of this website may be processed by Google outside of the EU and EEA. 

You can prevent the acquisition of the data relating to your use of the website (incl. your IP address) by Google, as well as its processing by Google, by downloading and installing the Analytics opt-out browser add-on.

    1. Social Media facilities

Our website contains social media plug-ins, i.e links to the external social networks Facebook (operated by Facebook Inc.), Linkedin (operated by Linkedin Inc.) and Twitter (operated by Twitter Inc.). 

If you decide to use social media facilities and link the Service to your social media account, your Empore profile may become public for other users to view on the respective social media network. Your personal data will be processed by the social media network providers in accordance with their privacy policies when you are using the social media facilities. Social media networks will not transfer this collected data to us, unless you have given your express consent for this purpose

  1. Secure collecting and storing of personal information

We implement technical and organizational security measures to help protect the security of your personal data both online and offline. We take steps to ensure that your personal data is treated securely and in accordance with this Privacy Policy and applicable laws. These measures vary based upon the sensitivity of your data.

For collecting and sending particularly confidential information such as profile information, we use SSL encryption (Secure Sockets Layer). This security is activated when you see an unbroken key or closed lock icon at the bottom of your browser screen (icon depends on browser).

  1. Accuracy of information gathered

We may supplement, correct or remove incomplete, inaccurate or expired personal information that has been collected by using this website or mobile application, either at our own discretion or at your request. Matters related to the revision, correction or removal of personal information are specified in the Empore Terms of Use.

  1. Alterations to this privacy policy statement

If we make any changes to this Privacy Policy, we shall make the new privacy policy viewable on our website with the date it was revised. If we make some fundamental changes to our privacy policy, we can also inform you of such by other means, for instance via email or by publishing a bulletin on the website. We recommend that you check this Privacy Policy regularly to keep yourself informed of any possible alterations.